We are grateful for your continued support and trust in Atlas as your Intelligent Knowledge Platform of choice. We have some amazing new features planned for the coming year including a raft of design updates in version 5.3 and major enhancements to our AI Assistant later this year.
As part of this commitment to continually enhance the most popular and widely used features of Atlas, we are planning to retire certain features that are rarely utilized. This change will allow us to focus on improving the features that matter the most to you, and deliver more value, innovation, and quality within the Atlas product.
Based upon actual usage information and feedback received from customers, we have determined that two features of Atlas, that require significant effort to be maintained within the product, shall be deprecated:
- Atlas Learning & Development workspace
- Ideation workspace template
We plan to remove both features from Atlas version 6.0, due to be released mid November 2024. We understand that this change might affect some of our customers and we are here to help you.
Below you can find some frequently asked questions related to this change as well as a full guide with all the information required to support you in this process.
Frequently Asked Questions
When is my environment going to be affected by this change?
The features will continue to be supported on pre v6.0 versions of Atlas up until February 2025 when hotfixes for Atlas 5.4 and support for that version will end becoming a legacy release.
What will happen when I deploy Atlas 6.0 or higher in my Atlas deployment?
All the affected web parts will stop showing (see the list of affected web parts in the Appendix 1 below). This will only affect the Atlas Learning & Development workspace and any existing Ideas workspaces created in your Atlas environment using the Atlas Ideas template in ConneX, unless any web parts listed were added to pages in other workspaces manually. However, if you want to double check which pages will be affected, we will provide an assessment tool as part of the Atlas 5.4 upgrade package, that will list all pages and workspaces affected in your environment, so you can assess and prepare your environment prior to the launch and upgrade to Atlas 6.0 or higher if needed.
Is my content from any of these workspaces going to be removed automatically?
No, while we will remove the code that provides the ability to provision Idea workspaces in ConneX and remove features available in the Learning & Development centre, any existing content and workspaces will remain in your SharePoint tenant. All content will remain accessible through the standard SharePoint Document Libraries, Lists and Pages until you decide to archive or remove the affected workspaces.
Please also ensure to take a look at the new Atlas Feedback portal recently launched where you can contribute directly to our roadmap and, working together, we can continue building a better product.
Appendix 1: List of web parts affected
- Ideas (Atlas) - Pre-config of In Focus
- Ideas Filters (Atlas) - Pre-config of In Focus Filters
- Voting (Atlas) - Web Part
- Learning Profile (Atlas) - Web Part
- Learning Units (Atlas) - Pre-config of In Focus
- Learning Units Filters (Atlas) - Pre-config of In Focus
Appendix 2: Alternatives for Learning & Development solutions
While we might be able to revisit providing Learning functions as part of Atlas in the future based on your feedback, in the interim other options could be considered.
Option 1:
Using Viva Learning with SharePoint content (applicable to content created with Atlas)
Add SharePoint as a learning content source for Microsoft Viva Learning | Microsoft Learn
Option 2:
Create a ConneX Studio template in Atlas focused on Learning materials with specific taxonomy that can be used to filter out learning content effectively.
Option 3:
Using a third-party Learning Management system.
Appendix 3: Alternatives for Ideation
Option 1:
Using Viva Engage communities for open ideation interactive scenarios
Option 2:
Creating a custom SharePoint list with a rating column purposed for Ideation and template it as part of a ConneX Studio template to be re-used consistently. Could also be complemented with visualization options using In Focus.
Option 3:
Using a third-party Ideation system.
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