This article is up to date as of 19th March 2025.
Please find below a table of the SharePoint Search "Managed Properties" related to Atlas metadata that can be used for In Focus web part configuration and filtering. To find a column within this page quickly, press Ctrl+F to use your in-browser search and type the column name.
In general you will need to use the Managed Property Name in In Focus web parts to refer to a specific column, but the Column / Property Name and Alias in the tables below will tell you which to use.
If you need to filter an In Focus web part by the Subject metadata for example, you would need to use RefinableString137 in the query configuration - not the column name or alias.
- GUID vs Label Only properties
- Refinable Managed Properties
- Refinable Properties (Harmon.ie)
-
Display-only Managed Properties
GUID vs Label Only properties
You will note in the tables below some of the properties for Managed Metadata columns are marked as "Label and Guid" or "Label Only". To understand the reasons for this and which you might want to use in a certain scenario please see the following article: GUID vs Label Only Managed Properties
Refinable Managed Properties
A Refinable Managed Property is one that can be used not just to return data, but also to refine results for example as a filter in an In Focus Filters web part.
| Column / Property Name | Managed Property Name | Alias |
| Activity (Label and Guid) | RefinableString135 | AtlasRefActivity |
| Comments Count | RefinableInt12 | |
| Contributing Author** | RefinableString156 | AtlasRefContributingAuthor |
| Departments* (Label and Guid) | RefinableString147 | AtlasRefDepartments |
| Departments* (Label Only) | RefinableString133 | AtlasRefDepartments |
| Entity (Label and Guid) | RefinableString136 | AtlasRefEntity |
| Event End Date | RefinableDate17 | AtlasRefCPEventEndDate |
| Event Start Date | RefinableDate16 | |
| Event Type (Label and Guid) | RefinableString143 | AtlasRefEventType |
| Event Type (Label only) | RefinableString120 | |
| External Insights Categories (Label and Guid) | RefinableString148 | AtlasRefEICategories |
| External Insights Type (Label only) | RefinableString126 | |
| Grading** | RefinableString158 | AtlasRefGrading |
| Information Type (Label and Guid) | RefinableString145 | AtlasRefDocumentType |
| Information Type (Label only) | RefinableString122 | |
| Knowledge Type (Label only) | RefinableString124 | AtlasRefKnowledgeTypes |
| Last Author** | RefinableString157 | AtlasRefLastAuthor |
| Likes Count | RefinableInt11 | |
| Location (Label and Guid) | RefinableString146 | AtlasRefLocationGeography |
| Modified Date | RefinableDate15 | AtlasRefModifiedTime |
| News Date, Article Date, Date (on File Item content type) | RefinableDate18 | AtlasRefCPDate |
| News Type (Label and Guid) | RefinableString144 | AtlasRefNewsType |
| News Type (Label only) | RefinableString121 | |
| Office:4 (Office Apps - Author) | RefinableString127 | AtlasRefAuthor |
| Operating System | RefinableString132 | AtlasRefOperativeSystem |
| Order | RefinableInt10 | |
| People:CPActivity*** | RefinableString162 | AtlasRefPrefActivity |
| People:CPDepartment*** | RefinableString159 | AtlasRefPrefDepartment |
| People:CPEntity*** | RefinableString160 | AtlasRefPrefEntity |
| People:CPGeography*** | RefinableString161 | AtlasRefPrefLocation |
| People:CPSubject*** | RefinableString163 | AtlasRefPrefSubject |
| People:Department* (User Profile) | RefinableString139 | AtlasRefPeopleDepartment |
| People:Office (User Profile) | RefinableString138 | AtlasRefPeopleOffice |
| People:PreferredName (User Profile) | RefinableString125 | |
| People:SPS-JobTitle, People:Title | RefinableString131 | AtlasRefJobTitle |
| Primary Author** | RefinableString155 | AtlasRefPrimaryAuthor |
| Primary Authors, Contributing Authors, Last Author | RefinableString134 | AtlasRefAuthorMultivalued |
| Reference | RefinableString151 | AtlasRefCPReference |
| Reference Date | RefinableDate09 | AtlasRefCPReferenceDate |
| Status | RefinableString150 | AtlasRefCPStatus |
| Subject (Label and Guid) | RefinableString137 | AtlasRefSubject |
| Title (Basic:displaytitle) | RefinableString128 | |
| Valid From | RefinableDate10 | AtlasRefCPValidFrom |
| Valid To | RefinableDate11 | AtlasRefCPValidTo |
* Please note that there are different properties for the Department metadata on content vs. the Department property from a user's profile.
** Please note these mappings are only available from Atlas 5.1 onwards.
*** Please note these mappings for My Preferences are only available from Atlas 6.0 onwards.
IF CUSTOM CRAWLED MANAGED PROPERTIES ARE NEEDED IN YOUR ATLAS SOLUTION PLEASE USE REFINABLE STRINGS 100-109
We recommend choosing a specific range of numbers for your own custom properties that are not too close to the Atlas properties, for example RefinableString100 to RefinableString109 are not used by Atlas. Once you have chosen an unmapped property, click the name of it in the left hand column to start mapping it to your column.
Refinable Properties (Harmon.ie)
If you are using the Harmon.ie Outlook addon with Atlas then these Managed Properties may be relevant to mapping your Harmon.ie configuration to Atlas columns.
| Column / Property Name | Managed Property Name | Alias |
| From (Sender) | RefinableString140 | AtlasRefEmailFrom |
| To (Recipient) | RefinableString141 | AtlasRefEmailTo |
| Has Attachments | RefinableString142 | AtlasRefEmailHasAttachments |
| CC | RefinableString149 | AtlasRefEmailCc |
| Email Date | RefinableDate19 | AtlasRefEmailDate |
Display-only Managed Properties
The following Managed Properties can be used to display data in the Details layout or Cards, Visual Cards etc. but cannot be used as Refiners:
| Column / Property Name | Managed Property Name | Notes |
| Answer | CPAnswer | FAQs Answer |
| Date | CPDate | |
| Event Location | CPEventLocationOWSTEXT | |
| Image | CPImageOWSURLH | |
| People:Role | CPPeopleRole | From User Profiles |
| Question | CPQuestion | FAQs Question |
| Reference | CPReferenceOWSTEXT | |
| Reference Date | CPReferenceDateOWSDATE | |
| Show | CPShowOWSBOOL | "Show" toggle for items |
| Summary | CPSummary | |
| Type of Media | CPTypeOfMedia |
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