We made a number of improvements for Extranet scenarios in Atlas. If you are not yet on this version or later please speak to your CSM about upgrading as soon as possible.
Elements hidden from external users
- The "My Preferences" section in the Atlas menu is no longer shown to all external/guest users. Instead it will only be shown to those added to the "Atlas External Trusted Users" security group.
- The Feedback button in the footer is no longer shown to any external/guest users.
- The Header logo can now have a different URL for external/guest users so they can have a different homepage. By default no URL is set so external/guest users won't have a link behind the Atlas logo to access the homepage and will navigate using the Global Navigation only.
Additional controls in ConneX
When creating a workspace from ConneX, you will now have the option to apply controls for locking down the Atlas Global Taxonomy in your workspace from the ConneX provisioning form. This is useful if for example you have used the Entity field to tag client names - you may need an external workspace to collaborate with one of your clients, and you cannot let them see your entire client list.
You can make this decision immediately after choosing your workspace template:
If you choose Yes, all metadata fields for the workspace will be limited to a single value in order to restrict the metadata that will be visible in this workspace. This means you need to choose the default values for each field carefully as it will be applied to all content in the workspace and cannot be changed.
If you choose No, metadata restrictions will not be applied and users will be able to see and use all metadata tags.